Smithfield Foods

  • Administrative Assistant- DSD - Part Time

    ID
    2019-11580
    Job Locations
    US-CA-Fontana
    Category
    Direct Store Delivery
    Type
    Part-Time
    FLSA Status
    Non-Exempt
    Shift
    1st Shift
  • Your Opportunity

    Are you an ambitious, multi-tasker who can solve problems in a fast-paced environment that loves BACON? Then you should join us in growing one of America’s top 25 consumer packaged goods companies, Smithfield Foods!

     

    The Supply Chain team is looking for motivated professionals to facilitate the distribution of our great products to customers and consumers. These personnel can analyze production metrics against market needs in Supply & Demand Planning, focus on product transportation through Logistics, or ensure the shelves of your local grocery store are stocked by Direct Store Delivery.

     

    The Administrative Assistant – DSD (Direct Store Delivery) under general supervision, performs clerical, administrative and general duties involving data entry, record and file maintenance, mail distribution, and telephone/communications coverage.  This role compiles and maintains accurate records of business transactions and office activities; verifies accuracy of figures and calculations pertaining to business transactions recorded by other workers, prepares regular reports, gathering and summarizing data.

    Core Responsibilities

    • Develops and compiles records and reports for branch management using company computer systems. This includes but is not limited to truck reports, pallet reports, daily sales reports, other reports on the shared drive
    • Reviews truck–to–truck and warehouse transfers and investigates and adjusts discrepancies
    • Enters cooler transfers and verifies all transfers are matched prior to week-end
    • Tracks and verifies data for accuracy: customer accounts, account payments, inventory reports, invoices and copies of checks/money orders
    • Verifies routes successfully via t-com
    • Verifies and confirms product received by route salespersons
    • Reviews and mails daily deposit
    • Assists branch management with the reconciliation of account receivables and deductions
    • Maintains accurate branch files in accordance with corporate guidelines
    • Assists with the preparation of monthly sales meetings and key account presentations
    • Customer service – appropriately manages branch telephone calls in a timely and professional manner; maintains branch call in log

    The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

    • High school diploma or general education degree (GED) and 2+ years of related administrative experience; required.
    • Strong computer skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) required.
    • SAP experience, a plus.
    • Ability to create reports and correspondences.
    • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
    • Strong written and verbal communication skills.
    • Ability to manage multiple priorities in a fast paced environment.
    • Ability to work well with others in fast paced, dynamic environment.
    • Ability to be respectful, approachable and team oriented while building strong working relationships and a positive work environment.

    EEO/AA Information

    We are an Equal Opportunity/Affirmative Action (EEO/AA) Employer.  All qualified applicants will receive consideration without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, status as a protected veteran, status as an individual with disability, or any other protected group status or non-job related characteristic as directed by law.

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